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How to manage the procurement data deluge
Category managers face a deluge of data from internal and external sources – but this data is only useful if it can be turned into insights that enable more informed decision-making
Many companies have yet to overcome the problems of poor quality data, which is often held on disjointed legacy systems. Historical spend data is commonly uncategorised, and needs significant cleansing before it can form the basis of a forward-facing outlook.
The fast-developing disciplines of advanced analytics and data science can be readily applied to procurement processes including commodity forecasting, spend visibility, and supply and demand planning – but these new tools will only be relevant if the base data is accurate.
While there are now many external sources of market, category and commodity intelligence, they’re often based on a variety of data collection methodologies and can provide conflicting insights. Meanwhile, the explosive growth of social media and proliferation of information available from online sources adds to the external noise and clutter.
Overcoming the data deluge
In the digital age, procurement teams can access an immense amount of information and new data streams are emerging every day. Identifying those that are most valuable and relevant presents an immense challenge, and the availability of actionable insights remains limited.
It’s vital to avoid becoming overwhelmed by multiple internal and external data sources, the disparity of information from different sources, and the skills gaps you might face in handling and manipulating data.
Key considerations for CPOs
– Start by defining the business problems you need to solve, the decisions you need to make and the answers you want to get. Once this is clear, you need to assess the data sources which will help you achieve these objectives, and the most efficient way to get the insights you need. It’s easy to get bogged down by data, so it is important to stay focused on your objectives.
– Be open to adopting a flexible approach to data access, standardisation and analytics based on the type and quality of your base data. For instance, automated extraction might not be possible for some datasets, so you should consider manual interventions rather than an expensive, long-term project to change or make improvements to the base data source.
– Take a phased approach to data and analytics, focusing on small incremental steps rather than big leaps. For instance, diagnostic spend reporting based on the correct categorisation is a precursor to more advanced predictive spend forecasting. Many organisations struggle when they try to apply predictive analytics and advanced tools without improving their data quality. In these cases, the correct approach is a combination of human intelligence and technology, rather an outright reliance on automation.
– Consider creative ways of solving your procurement issues and achieving targets by harnessing the power of data analytics. Advances in analytics methodologies and technology now enable analysis of unstructured data in invoices, POs, contract management systems and more. Stay abreast of latest developments across your sector. Applying a ‘test and learn’ methodology can accelerate innovation, help demonstrate the value of new approaches and provide the evidence to support a business case for wider deployment.
As of today, very few procurement organisations are using data optimally to drive more effective decision making.
Advanced analytics help consolidate data and draw meaningful inferences – it tells you not simply how things look today but how they will look and perform tomorrow. It should be your goal to embed deeper analytics into your day to day functioning to seek better spend visibility, predict outcomes better, supercharge category leadership with the right data sets, dashboards, forecasts, and models.
While today’s data deluge poses problems, it also presents a rewarding opportunity for procurement professionals if managed in the right way.
The Smart Cube helps businesses accelerate their procurement transformation with intelligence that gives them an edge. Learn how our solutions combine strategic research, advanced analytics and best of breed technology, to provide the actionable insights you need, delivered straight to your desktop.
For more insights, read our white paper, Data, Tech, Talent: Giving procurement the edge, looking at solutions to overcome the data deluge, decode technology, and solve the skills gap.
Prerna DhawanAs Global Head of Solutions at The Smart Cube, Prerna is responsible for developing and managing our Solutions portfolio across the Procurement & Supply Chain; Commercial, Sales and Marketing; and Financial Services domains.Prerna owns the strategic direction and investment prioritisation across the solutions portfolio in line with the company’s overall business strategy, developing solutions based on customer feedback, market dynamics, competitive trends and internal innovation. Prerna and her team are also responsible for identifying and developing the digital components that underpin our Solutions and working collaboratively with our application specialists to bring these to market.Prerna joined The Smart Cube in 2007 as a research analyst and has held a number of key client-facing roles including Client Account Manager and most recently as Vice-President of Client Solutions across Europe and the UK where she acted as the solution architect for some of our biggest clients.